Tower C. Resume –

__________________________________ Summary of Qualification _______________________________________

Highly motivated Document Control specialist seeks challenging position within a successful company that provides opportunities for growth. Knowledgeable in electronic management and superior ability to effectively manage all the documentation aspects of multiple projects, effective knowledge in coordinating & migrating industrial capital projects for diversified technologies, hands-on expertise in all the various processes of the project cycle such as: electronic management system ECM – EDMS, Procurement, Manufacturing, Construction Material Management, Cost/Benefit/Risk Assessment and office Administration.

________________________________Professional Experience_________________________________________

May 2014- Present

Office Engineer & Document Control Specialist WSP Parsons Brinckerhoff (S.I. Engineering) Manhattan, NY

Responsibilities

Organize all actions related to the document control procedure, including technical documents, drawings, and correspondence.

Inputting document data into job specific software (Primavera Contract Management) ensuring that the information is accurate and up to date.

Guaranteeing that copies of latest approved revisions, documents and drawings are given to the appropriate staff and subcontractors as applicable.

Editing and proofreading comment response forms for grammar, spelling, punctuation, and format type.

Maintain the files and logs as required by the project (Submittals, DEX, RFI, NDC and FDC).

Organized and managed distribution lists to distribute project documentation in conjunction with project defined recipients.

Handled incoming and outgoing documents to ensure proper tracking, duplication and distribution to appropriate individuals.

Saved documents and correspondence in a format that is accessible to all project individuals.

Archived, retrieved and stored documentation adhering to company standards and policies.

Checked that all information complies with specified company formats, templates and standards.

Effective communication to resolve document problems to the project team if necessary (example: missing documentations, submission, transmittal, CRF etcetera).

Skills Used

Previous Document Control experience is essential with extensive knowledge of Contract Management.

Knowledge of spreadsheets, database, word processing and selected job specific software (Primavera Contract Management).

Experience setting up and using electronic document management systems.

Ability to keep clear and accurate records and reports.

Ability to use computer and rapidly input data and retrieve records and information.

Some knowledge of construction practices and standards within their subject.

Good writing, analytical and problem solving skills.

Ability to follow oral and written instructions.

Ability to handle situations & problems in a proper manner, and exhibit a positive attitude and behavior within the company.

Recognition of knowing when to ask for help and guidance.

Jan 2014- April 2014

Project Administrator Sikorsky Helicopters HSI Trumbull, CT

(Contract Position)      

Responsible for documentation and Project PMO tools for the HR/Payroll Workday solution (Microsoft SharePoint, Hewlett Packard Quality Center, Microsoft Office products, Microsoft Project) 

Administrator for SharePoint – Granted permissions.

Attend requirements and design workshops with business unit and create / maintain detailed notes and risk / issue / action item logs.

Critically evaluate documentation to ensure standards.

Prepares job descriptions, identifies staffing needs, provides general direction, assigns specific tasks and responsibilities, evaluates and mentors staff.

Continue professional development through attendance at meetings, professional seminars and conferences.

Leads and coordinates project update meetings, and documents project status and issues.

Provide the necessary supporting documentation for the Business Operations areas to evaluate, prioritize and determine the cost effectiveness of information technology initiatives.

Identifies needs and will allocate the appropriate resources to meet timely completion of specific project tasks.

Interfaces regularly with business unit managers to define project direction and system change priorities.

Coordinate meetings and deliverables between dedicated and cross-functional project teams

Collaborate with the Project PMO Director to determine overall project status based on feedback and status meeting from the various project area leads. 

Coordinates changes of considerable consequences to the scope and schedule of the project.

Continually monitors individual progress to insure meeting of specific deadlines.

Perform other related duties of a comparable level/type as required.

Oct 2013- Jan 2014 J.S. Held

Document Control Specialist Ridgefield, CT

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence

Maintain the files and control logs as required by the project: Updated daily log inputting information pertaining to Change Orders, Purchase Orders and invoices.

Downloaded Live Link notification Daily Reports

Updated our Egnyte site daily with the information from Live Link.

Nov 2010-Aug 2012 PSE&G (employed by CCSI) Newark, NJ

Document Control Specialist (Contractor Position)      

Organized new project documentation control flow, and implemented existing guideline document programs in coordination to the civil department requirements.

Utilized company’s Drawing Management System (ECM-DMS) to distribute drawings.

Liaison to project Manager, construction management, contractors, Engineers, internal departmental management.

Provided support for all PSE&G’s Asset Mgt, Engineering & Design, Delivery Project and Construction (DP&C) departments.

Worked with and responded to A&E’s questions regarding design issues and changes. Evaluated changes and provided a response to their issues.

Ensured that all the day administration and record management procedures were updated accordingly and applied properly.

Supported all request from the field and various entities from PSE&G services.

Supported Company Scheduling requirements

Ensured that all the day administration and record management procedures were updated accordingly and applied properly by the entire project team using Primavera / Expedition.

Produce and publish daily schedule updates

Produce the resource assignment report weekly and maintain good communication

PSE&G (employed by CCSI)

Performed audits of data documents and project engineering drawings (over 25,000 original drawings) for quality control and assurance purposes.

Tracked all incoming and outgoing drawings and new revisions on a day to day base using an Excel Spreadsheet.

Sept 2009- Aug 2010 New Jersey Transit Authorities (employed by Joule Engineering) Bayonne, NJ

Document Control Coordinator (Contractor Position)      

Prepared Certified payroll, recorded wages and benefits paid to employees including the union dues.

Used Primavera / Expedition for submittals, Change Orders, Purchase Orders uploading of job site photographs and adding comments pertaining to the job assigned.

Review, catalogue and distribute all consultant drawings, shop drawing and other submittals as required by the Project Manager

Coordinated with vendors to reconcile invoice discrepancies and keep vendors informed.

Created vendor bid evaluation spreadsheets for the vendor award contracts.

Receive all consultants’ drawings, log in Project Manager, review and distribute as required by P.M.

Provide Preliminary review of shop drawings for conformance

Prepare change notice summaries for construction manager

Ensure timely review of submittals by consultant and reviewers

Scan and database the approved shop drawings. Stored current hard copies and file supersede version

Capture progress photographs and damage condition photographs

Follow-up on deficiency lists and assist with scheduling and coordinating sub- trades

Assist with ordering construction material and equipment

Sept 2006-Jul 2008               New York City School Construction Authorities (employed by Penda Aiken)        Queens, NY  

Project Engineer Coordinator                            (Contractor Position)      

Engaging in various walkthroughs of job sites for site preparation, including land and earth clearing for the laying of foundations and erection of structural framework, which includes plumbing, electrical, walls, air conditioning, and floors.

Prepared and wrote weekly daily reports, spread sheets and reviews using the Construction program Expedition. This program includes project control and development, site planning, design, construction methods, construction materials, value analysis, cost estimating, scheduling, contract administration, accounting, business and financial management, safety, building codes and standards, inspection procedures.

Engaged in the coordination of overall planning, scheduling and the implementation of designs to meet established deadlines. Producing detailed technical reports, as and when required, on safety issues associated with design and construction of ongoing projects.

Apr 2002-Sep 2006 H & H Open Media Entertainment

Executive Assistant to the CEO

Administration & Organization

Reduce company travel expenses by identifying cost effective travel agencies and negotiating contracts.

Update and maintain CEO’s calendar, completely reorganized the Executive and Finance libraries, and assist managers with special projects as needed, including building renovations and office move.

Create highly effective organizational filing systems / and offsite storage, resulting in easy access to critical information and streamlined office functioning

Coordinate and set up high level conference calls, board and management meetings, special events and travel arrangements for top executives and high profile clients. Wrote and edit memos and answer incoming calls.

Conduct extensive Internet research on competitors and potential acquisitions, report findings to CFO. Develop, format and maintain databases.

Communication & Client Relations

Draft and edit all correspondence for CEO, proofread, edit press releases and other documents to ensure accuracy and consistency.

Act as liaison and maintain open lines of communication among senior executives, board members, shareholders, middle management and administrative staff.

Successfully coordinate and host numerous client seminars, create invitations and promotional materials, book venues and select guest speakers. 

Answer a high volume of incoming calls and in person inquiries from clients and colleagues; treat each person with respect and provide information and referrals.

 

2002                                                      News WWLP, (NBC Affiliated)                                        Chicopee, MA

Studio Production Intern

Duties included assisting the lead installer in the field, light shop work, general sign production and assembly, painting, handling power tools, cameras, and audio, TelePrompTer, Setting the stage and general shop maintenance.

 ______________________________________Computer Skills __________________________________________

 

Live Link, Egnyte, Expedition, Primavera, ECM / EDMS (project wise), Encompass, Visio, Micro Station, Share Point, Microsoft Word, Excel, Access, Power Point, Outlook, People Soft, RDA, Corel Word Perfect, Dublin Core, Open Text, File maker Pro, Pro Quest, SQL.

 ________________________________________Education______________________________________________

                                                                                                                                       

                         Hampshire College, Amherst, MA

        Bachelor of Arts – Communication Journalism, 2002

 

Connecticut Schools of Broadcasting, Farmington CT                         Radio & Television Broadcasting                         

Fox Institute of Business, West Hartford CT Computer Systems Business Applications

Last Resume Update February 15, 2017
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